The Team Parent works very closely with the Team Manager.

COMMUNICATIONS

The Team Parent is responsible for assisting the Manager in communicating with the team. Some managers prefer to do their own communications; others want more assistance.

• At a minimum, after the team meeting, Team Parent is to email all parents a team list with job assignments.

UNIFORMS

Managers will have the team caps and practice shirts to distribute at the team meeting.  Some teams choose to personalize caps or practice jerseys; Team Parent should coordinate this with the Manager.

• Team Parent is responsible for picking up your team’s game jerseys and socks on a date TBD.
  • Distribute to your team as soon as possible. 
  • Organize the players by size and distribute the jerseys accordingly (no promising any numbers!).
  • There are extra jerseys to assist with size coordination. Remaining jerseys should be kept throughout the season in case a player loses theirs. 
  • If you receive extra socks, please keep those on hand for those instances when players may forget theirs. 
• Your team's Yard Signs will also be picked up with the uniforms and need to be distributed to those who ordered them

UNIFORM CONTACTS:
ALLISON STASNEY (ALLISONSTASNEY@GMAIL.COM)
CLAIRE BORMASTER (CMOFFETT1@GMAIL.COM)

TEAM PARTY COORDINATOR

Plan an end-of-season party. In the past, parties have been held at people’s homes, local restaurants, parks, etc. Most teams also coordinate manager gifts (ex. gift certificates, signed picture or ball from all the players, and/or donating to the WULL Scholarship Fund in your manager’s honor). ***All expenses incurred for end of season parties, coach’s gift, uniform personalization, etc. should be shared equally amongst the team families

Each team (except Tadpole Rookie and Varsity) needs a dedicated scorekeeper and an alternate.  One of the two scorekeepers must be present at all of the games.
 

ROOKIE AND VARSITY
In the Rookie & Varsity divisions, scores will not be kept or posted on the website.

PEEWEE & MINOR A 
For PeeWee & Minor A, one scorekeeper from each team will keep score. The Home team is the official scorekeeper for the game and operates the scoreboard.

MINOR AA, MINOR AAA & MAJORS
Minor AA, Minor AAA and Majors divisions should have a scorekeeper from each team and use the GameChanger app or a paper scorebook to keep score. The Home team is the official scorekeeper, will operate scoreboard and be responsible for providing the official score at the end of the game. Both teams’ scorekeepers should record and keep pitch count totals.
 

REPORTING
In each division, the winning team will report the score of each game to the Division Director.  Scorekeepers will retain all score sheets/books until the end of the season. The Division Director will be responsible for posting the team rankings. 

Click here for Division Director contact information.

The HOME team’s Field Coordinator is responsible for making sure the field is ready for play prior to the start of the game and ensuring the field and surrounding area is clean after the game.

PRIOR TO START OF GAME:

• First Game of the Day:
  • In divisions where a pitching machine is used (Varsity, PeeWee, Minor A), the Field Coordinator will assist the Manager and Coaches of the Home Team in transporting the pitching machine and extension cord from the shed.
• Rake the infield dirt around the bases, baselines, pitching mounds and home plate areas.  There should be a rake located at each field.

AFTER THE GAME:

• Collect any equipment left behind by your team.   
• Coordinate team parents to clean up your dugout and bleacher areas and remind the Visiting team to do so also. This is a TEAM responsibility!
• Encourage and coordinate proper recycling.
• Last game of the day:
  • In divisions where a pitching machine is used (Varsity, PeeWee, Minor A), the Field Coordinator should assist Manager of the Home Team to put pitching machine and cord away and ensure it is properly secured in the shed.

NOTE:  Field Coordinators should enlist help from other team parents if they are going to be absent.  Again, THIS IS A TEAM RESPONSIBILITY!

QUESTIONS?  CONTACT JOE GULLEY 

The West University Little League Annual Auction is a wonderful evening where parents gather and celebrate the baseball season as we raise crucial funds for our league.  We bring together baseball fans, parents and WULL supporters for a night of fun and fundraising. This year the Auction will take place on April 12, 2024 at Holman Draft Hall. Click here for more info about this FUN event,

Team Auction Representative is responsible for the following:

• Solicit a donation (physical items or cash-value) worth at least $300 from your team.  If you collect cash, turn that into the auction team and they will purchase an auction item on your behalf.
• Encourage your team parents to attend the auction and to consider being a family sponsor!
• Remind each family on your team to donate a bottle of wine to the Wine Pull. Some Auction reps collect the wine for the team and deliver to the wine pull chair, some just send reminders and have each family drop off individually.
• Promote raffle ticket sales amongst your team.
• Work a shift, before, during or after the Auction.

Proceeds from this event fund maintenance and improvements of our fields and facilities, implement programs to educate parents and players, and support the Challenger Division. Your help directly impacts the success of this fun event!

QUESTIONS?   CONTACT THE AUCTION CHAIRS: 

HANNAH HICKEY (HANNAHDUTCH@GMAIL.COM)

The Carnival Representative is responsible for coordinating your team's Carnival Volunteer Shifts.  The Carnival will be held on Saturday, February 24 immediately after Opening Ceremonies.

The Team Carnival Representative MUST be available the day of the carnival.

• You will receive your team’s Carnival responsibility at the team meeting.
• Some teams will be assigned a booth or activity at the Carnival. In that case, all parents will need to sign up for shifts. Specifics will be included in your meeting packet.
• Some teams may be assigned items to donate to the Carnival (i.e. bottled water or soda). In that case, you will collect items from team and coordinate with Carnival chairs on how/when to deliver items to Carnival.
• Send reminder emails for carnival shifts.
• More information about the carnival can be found on our website: www.westull.org/carnival

QUESTIONS?   CONTACT THE CARNIVAL CHAIRS: 

ANNE LE (ANNETHILE@YAHOO.COM)

The Concessions Representative will be responsible for coordinating your team's volunteer shifts in the Main Campus Concession Stand (AKA “The Dugout”) 

• Most WULL team will be assigned two (2) shift dates to work in the Dugout. 
• The Concessions Representative will receive an email with the Dugout Schedule about 1-2 weeks prior to the start of the WULL spring season. 
• You will communicate the shift information to your team when the schedule is released.
  • If you do not receive an email by the time your team plays their 1st game, please reach out to Concession Chairs (see below) to get your team’s assignment. 
  • The entire season schedule can also be found on our website - www.westull.org/concessionstand 
  • Many teams in different divisions have the same team name. Make sure you are looking at the correct team in the correct division when you identify your assigned shifts!
• A parent from each player should be at both shifts. The only person exempt from Dugout Duty is the Team Manager (and spouse).
  • Parents are asked to be the volunteers for Dugout, please do not send grandparents, nannies, older children, etc.
  • If a parent cannot make the assigned shift, they will be asked to switch shifts with another family or another team.
  • If multiple parents cannot make one of your assigned Dugout Shifts and all options are exhausted, please contact the Operations Chair so that she can assist you.  
  • If there is not an adequate number of volunteers during your team shift, your team will lose their next scheduled practice. 
• Continue to send email/text updates as the shift gets closer so people do not forget.

QUESTIONS?   CONTACT  CONCESSION OPERATIONS CHAIR

KATIE HILL (KATIE.B.HILL@GMAIL.COM)

• The Team Photo Coordinator is responsible for collecting order forms and payment from each team member as well as helping assist team on Photo Day. Photo Day is Sunday, February 25, 2024 (Times TBD) at the Pershing Middle School Baseball Fields. 

  The Team Photo Coordinator MUST be available the day of the photos.

• The Team Photo Coordinator will collect order forms and payment from each family. We recommend trying to collect as many as possible at Team Meeting.
• Team picture times will be sent you the Photo Coordinator once they are available. You will inform your team of picture time and send email a reminder(s) as the date approaches. 

QUESTIONS?  CONTACT KANDACE MOON (MOONFAM2005@GMAIL.COM)

• On Photo Day: 
  • Collect any outstanding photo order forms.
  • Shepherd your team through the photo process.
  • Distribute pre-purchased WULL directories to your team. 
• Distribute finished photos to team members.
• Deliver sponsor photo plaque to team sponsor.

WULL wants to create a culture where kids love to play the game of baseball and they look forward to practices and games.  With that in mind, we have partnered with Positive Coaching Alliance to help us teach our kids how to strive to win, but more importantly, to use baseball to teach life lessons.

The team PCA Representative will attend a MANDATORY training meeting (via Zoom):

PCA Meeting for Team Representative (and New Parents):

OPTION 1

Zoom Second-Goal Parent - Wednesday, 2/7, from 7:00 PM - 8:00 PM CT.    

OPTION 2

Zoom Second-Goal Parent - Tuesday, 2/13, from 7:00 PM - 8:00 PM CT.    

After attending the meeting:

• Send out the PCA Parent Letter to all parents on team.
• Send out at least three “tips and tools” from the PCA Website to your team parent, manager and coaches throughout the course of the season.
• In an effort to get all parents to become Second-Goal-Parents, a parent may only hold this job once every 6 years.

Questions?  Contact Tom Kane.

The Dugout Helper will be responsible for assisting Manager and Assistant Coaches in the dugout during the game. If there are 13 families on the team, we encourage 2 parents to sign up for Dugout Helper so they can switch off games. Only 1 dugout helper needs to be in the dugout during a game.

The Dugout Helper will assist with:

• Ensuring no bats are being used in the dugout
• Assisting coach with batting order.
• Keeping all players in dugout during game.
• Helping kids find their glove, helmet, hat, water bottles, etc.
• Tying (and retying) shoes
• Encouraging players to stay positive, cheer their teammates on, and have fun!
• Assisting the Field Coordinator to make sure the dugout is clean at the end of the game.

The Snack Coordinator will work with the Team Parent and Manager to determine how you want to manage snacks for games and practices. Depending on practice time and game times, some teams may choose to do team snacks regularly while some may choose to have players being individual snacks.  As Snack Coordinator, you are NOT expected to bring all the snacks all the time; this should be a team responsibility.

• Check with all parents regarding allergies or food restrictions and communicate accordingly to those who will be bringing snacks.
• You may consider creating a Sign-up Genius or other method so each family can participate.
• Please make sure all snacks and trash are disposed of properly.