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Working in "The Dugout"

Information for Individual Parents on the Team

  • The Dugout is the concession stand on our WULL main campus. It is located behind Wallin field at the corner of University Blvd. and Auden St.
  • The Dugout is run ENTIRELY by parent volunteers. You are one of those volunteers. The Dugout will not operate without your help!
  • Dugout Duty is DIFFERENT than your Carnival volunteering.
  • All parents will be working TWO shifts in 2023.  The Manager ONLY will be exempt.  Each team’s Concessions/Carnival Chair will be in charge of coordinating the team’s schedule.
  • There must be a parent representing each child on the team per shift.  Yes, parents of twins get double the Dugout fun!
  • All shifts are 2 1⁄2 hours.
  • It is important to be on time for your team shifts.
  • Your team Concessions/Carnival Chair will receive an email with your team shift assignments about 1-2 weeks before the season starts.
    • Reach out to your Concessions/Carnival Chair if you don’t know your assigned team shifts by the time your team has their first game!
  • If you are having serious conflicts and cannot make a Dugout Duty Shift, please contact your Team Concessions/Carnival Chair, but, it is still your responsibility to:
    • Switch with another parent on your team. 
    • Switch your shift with any other WULL parent from any other WULL team. Reach out to your friends. Make the swap and let your Team Concessions/Carnival Chair know about the plan.
  • Your team Dugout Shifts will NOT coincide with your team’s scheduled games.
  • Your Dugout Shifts MAY coincide with your team’s scheduled batting or fielding practice.
  • There are about 100 teams and 200 Dugout Duty shifts and hundreds of practices. We cannot reconcile the Dugout Duty shifts with the practice schedules.
  • We will continue to follow CDC guidelines and follow state and county protocols.  Masks will be optional for those vaccinated.  For unvaccinated volunteers, we ask that you wear a mask to protect yourself.  We ask all parents to follow the honor system and keep WULL safe!  WULL will provide masks in the Dugout.
  • In addition to masks for those who would like one, disposable gloves and a clean apron will be provided to each volunteer.  Gloves must be worn if you are working with food/drinks.  If you remove your gloves for whatever reason, please wash your hands before putting a new pair of gloves back on.
  • City Health Department regulations require a hat or cap be worn in the Dugout, so please bring one.  The hat must cover your whole head, i.e. visors are not acceptable.
  • Regulations also prohibit children in the Dugout, so no kids are allowed in the Dugout.
  • In case the weather looks threatening, please check the Rain Out Hotline: 713-667-1885.
  • We recommend signing up for weather alerts and Field Closure/Dugout Closure at rained out.net
  • ALWAYS plan to show for your shift until a rainout notification has been sent.
  • If your team does not have adequate parent volunteer representation at your assigned Dugout Shifts, your team will lose your next practice time AND will be at the top of the list for additional shifts during make-up games and play-off games.

 

 Information for Team Concessions/Carnival Chair

You are responsible for coordinating your team's Concessions Stand (Dugout) Shifts AND your team's Carnival Volunteer Shifts. These are separate dates/events.

You will be coordinating your team's volunteer effort in the Dugout. Your main responsibilities are 1) to communicate shift information to the team 2) make sure that you have an adequate team coverage at both of the team's assigned Dugout Duty shifts 3) Send a text/email reminder before each shift.  Remember, the ONLY person exempt from Dugout Duty is the team’s Manager not Assistant coaches.

You will receive an email with the Dugout Schedule about 1-2 weeks prior to the start of the WULL spring season.

You MUST PASS THE INFORMATION ON TO YOUR TEAM.  If you do not receive an email by the time your team plays their 1st game, please reach out to us to get your team’s assignment. 

2022 Covid protocols will be a little different than our 2021 Spring Season.  We will continue to follow CDC guidelines and follow state and county protocols.  Masks will be optional for those vaccinated, but for those who are unvaccinated, we ask that they wear a mask to protect themselves.  Mask wearing will be an honor system, so please stress to parents that we need everyone to keep WULL safe so that kids can have an uninterrupted season.

In addition to masks who would like one, disposable gloves and a clean apron will be provided to each volunteer.  Gloves must be worn if volunteers are working with food/drinks.  If anyone removes their gloves for whatever reason, have them wash their hands before putting a new pair of gloves back on.

City Health Department regulations require a hat or cap be worn in the Dugout.  Remind parents to bring one.  The hat must cover their whole head, i.e. visors are not acceptable.

Many teams in different divisions have the same team name. Make sure you are looking at the correct team in the correct division when you identify your assigned shifts!

If a parent cannot make the assigned shift, remind them of options for switching shifts.

If multiple parents cannot make one of your assigned Dugout Shifts and all options are exhausted, please contact us so that we can assist you.  If there is not an adequate number of volunteers during your team shift, your team will lose their next scheduled practice. 

 

 

Thank you for volunteering in the Dugout!  We hope you have a great WULL Season!

 Kathryn Principe and Sari Kronzer, Dugout Schedulers for 2022